Skyridge Technology

Miss Hofmann

Parliamentary Procedure

Parliamentary Procedure:

MAKING A MOTION using Robert’s Rules of Order (Script format)
(An orderly way to conduct a meeting and get business done!)

The purpose of a main motion is to introduce business to the assembly (class)
► It needs a second.
It is debatable. 
It takes a majority vote to adopt. 
  

 

PRESIDENT:  I hereby call this meeting to order on this ____ day of [Month], 2010.

PRESIDENT:  Is there any new business?

MEMBER 1:  (rises, addresses the chair) Madam President.

PRESIDENT:  states member's name

MEMBER 1:  I move that we allot $ ____ for _____________________.  (sit down)

MEMBER 2:  I second the motion.

PRESIDENT:  It is moved and seconded that we allot $____for  ____________.  Is there any discussion?

MEMBER 3:  (rises and addresses the chair)  Madam President.

PRESIDENT:  state's member's name. (either sits down, or stands back from lectern)

MEMBER 3:  I think we should allot $____for  ____________ BECAUSE [states reason] (sit down)

MEMBER 4:  (rises and addresses the chair)  Madam President.

PRESIDENT:  states member's name. (sits or stands back)

MEMBER 4:  I think we should allot $____for  ____________ BECAUSE [states reason] (sit down)

 

NOTE:  It is the President and his/her assistant’s JOB to conduct this meeting in an orderly fashion.  If you have spoken, you do NOT speak again until ALL members have had the opportunity to speak. 

 

PRESIDENT:  Would anyone like to speak against the motion?

MEMBER 5:  (rises and addresses the chair) Madam President.

PRESIDENT:  [states member’s name.]  (Sits down or stands back)

MEMBER 5:  I think we should NOT allot $____for  ____________ BECAUSE [states reason] (sit down)

PRESIDENT:  Is there further discussion? (looks around and sees no one rising)  Hearing no further discussion, the question is on the adoption of the motion to allot $________ for _______________. 

 

NOTE:  DISCUSSION IS OVER!!!  You had your chance!  NO MORE DISCUSSION!

 

All those in favor raise your hand.  (Count votes).  Thank you, you may put your hands down.  Those opposed raise your hand.  (Count votes)  The ayes have it and the motion is carried.  The chair appoints [state secretary’s name] to provide meeting minutes to Mrs. Williams for the approval of this expenditure.  

 

SAMPLE

 

MEGHAL:  I hereby call this meeting to order on this 19th day of September, 2010.

MEGHAL:  Is there any new business?

HOPE:  (Rises, addresses the chair) Madam President.

MEGHAL:  Hope

HOPE:  I move that we allot $ 1,200 for a new Skyhawk mascot for the school.  (Sits down)

ALEXIS:  I second the motion.

MEGHAL:  It is moved and seconded that we allot $ 1,200 for a new Skyhawk mascot for the school.  Is there any discussion?

AUSTIN:  (Rises and addresses the chair)  Madam President.

MEGHAL:  Austin. (Either sits down, or stands back from lectern)

AUSTIN:  I think we should allot $ 1,200 for a new Skyhawk mascot for the school BECAUSE the one we have now looks pretty used up and faded.  (Sits down)

NATALEY:  (Rises and addresses the chair) Madam President.

MEGHAL:  Nateley. (Sits or stands back)

NATALEY:  I think we should allot $ 1,200 for a new Skyhawk mascot for the school BECAUSE I’ve been in that thing for an assembly and its STINKY and the fan doesn’t work and honestly, it’s a workout wearing that thing during an assembly, someone could pass out! (sits down)

 

MEGHAL:  Would anyone like to speak against the motion?

ESTHER:  (Rises and addresses the chair) Madam President.

MEGHAL:  Esther (Sits down or stands back)

ESTHER:  I think we should NOT allot $ 1,200 for a new Skyhawk mascot for the school BECAUSE we should just keep using the stinky one.  If we want to buy a new one, we should do a fundraiser so we have the money. (Sits down)

TAYLOR:  (Rises and addresses the chair) Madam President.

MEGHAL:  TAYLOR.  (Sits down or stands back)

TAYLOR:  I DO NOT think that we should allot $ 1,200  for a new Skyhawk mascot for the school BECAUSE we even though we do have the money, I think we could get a few more years out of this one.  Maybe we could clean it out, maybe a good scrubbing and airing out over the summer would help. (Sits down)

 

MEGHAL:  Is there further discussion? (Looks around and sees no one rising)  Hearing no further discussion, the question is on the adoption of the motion to allot $ 1,200 for a new Skyhawk mascot for the school.   All those in favor raise your hand.  (Count votes).  Thank you, you may put your hands down.  Those opposed raise your hand.  (Count votes).  The ayes have it and the motion is carried.  The chair appoints Alexis to provide meeting minutes to Mrs. Williams for the approval of this expenditure.  The Chair appoints TAYLOR to create and approve the purchase order for this expenditure.

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